Board Meeting Minutes
October 9, 2008
Call to Order:
President Jack Miller called the meeting to order at 8:30 a.m.
Present:
Ashby, Blair, Bostock, Elkin, Foehner, Gaines, Lankford, Rayne, Rich, St.John, Turbeville and Zoch.
Absent: J. DeFoor
Sergeant at Arms: B. D. Bashaw
Determination of Quorum:
Secretary Gaines advised there was a quorum present.
Prayer: Bill Elkin Pledge of Allegiance: Jack Miller
Recognition of Guests / Approval of Attendance:
No Guest
Minutes of Previous Meeting:
Ø Motion by Foehner, 2nd by Rayne to approve the minutes as printed. Voice Vote. Motion Carried.
Treasurer's Report:
Ø Motion by Foehner, 2nd by Lankford to approve the Treasurer's Report as printed. Voice Vote. Motion Carried.
Executive Director - Bill Elkin:
Ø HPOPS Executive Director John Lawson will attend the general meeting.
Ø Kelsey-Seybold is coming out with its Kelsey Care Advantage Plan January 1, 2009. They will continue to accept the City of Houston HMO Blue, Texas Plus and Texas Health Spring Medicare Advantage Plans. Other Medicare Supplement Plans will not be accepted after January 1, 2009.
Ø Ted Karis, Liberty Mutual Insurance, will attend the general meeting.
Ø The Austin Club, a very prestigious political restaurant in Austin, has opened membership to Registered Lobbyist. Politicians are much more likely to agree to a lunch at the Austin Club, thereby giving Elkin access to discuss matters important to our members. Called Vote. Motion Carried.
· Motion by Ashby, 2nd by Rayne to approve a $300 expenditure for the Austin Club's annual membership dues for HPROA Executive Director Bill Elkin. Called Vote. Motion Carried.
Yes Vote: Ashby, Blair, Bostock, Foehner, Gaines, Lankford, Rayne, Rich, St.John, Turbeville, Zoch
No Vote: None
Absent: J. DeFoor
Unfinished Business:
Ø Stefanie Leonard has received the 300 Challenge Coins. 100 will be sold for $10 each. The rest will be used at the Surviving Spouses Luncheon.
Ø St.John requested consideration for a Casino Day at the Spring Reunion be removed from the table.
Ø Foehner requested the proposed $5 voluntary donation for a separate raffle at the Fredericksburg Reunion be removed from the table.
Good and Welfare for the Association:
Ø Turbeville requested the membership fee be waived and extended for one year for a member in financial distress.
· Motion by Turbeville, 2nd by Zoch to provide an extension of the annual membership for this member experiencing extreme financial difficulties. Voice Vote. Motion Carried.
Ø Rayne stated a donation to a political campaign does not equal an endorsement of that candidate.
Ø None of the insurance company contacted was interested in providing any type of small insurance policy for HPROA Members based on the small group size and the average age of 66.5 years.
Ø Discussion regarding possibility of some type of small death benefit for current HPROA Members to be given to the surviving spouse.
Ø Average age is 61.9 years for those receiving HPOPS benefits.
Ø Foehner thanked HPROA Secretary Cathy Buckles for taking the initiative to send recruiting letters to the members who failed to renew their membership. Several of those did renew their membership.
Ø Rayne asked if HPROA representatives could make a short presentation at the HPOPS Retirement Seminar. Membership Chairman Ed Mitchell will contact HPOPS.
Motion by Zoch, 2nd by Rayne to adjourn meeting at 9:10 a.m.
Sue Gaines
Board Secretary
